The amount of data being created and shared is exploding.
The volume created in a day exceeds what was stored on all computers connected to the internet five years ago. With this increase comes an increased risk of fraud, especially within organizations.
Companies store vast amounts of confidential customer information in databases. It can be vulnerable to hackers who break in through weak security systems. Thankfully, Information governance can help you manage and protect your data in an era of BYOD and Shadow IT. You just need to ensure you have the proper framework and policies in place to support your employees and customers.
What is Shadow IT?
Shadow IT is the use of unauthorised or unapproved software and technology within an organisation. It can include anything from unsanctioned cloud-based applications to personal devices brought into the office. While it provides many benefits, it also creates security and compliance risks.
To ensure information governance in an era of BYOD and shadow IT, organisations must implement a framework for managing and monitoring technology.
How to Establish an Information Governance Framework
An information governance framework is a plan for organising, managing, and protecting an organisation’s assets. It includes policies and procedures for authorising and controlling access to data. It even outlines how to preserve and destroy information as well as audit operations.
There are several factors to consider when establishing an information governance framework. One of the most important is your organisation’s business needs. For example, some companies need more control over their documents than others. You may require that all document creation be authorised by management. Alternatively, it might need approval from multiple people before it can go into production.
Other companies want the freedom to create as much documentation as needed, without restrictions. They allow employees to use personal email accounts to discuss projects. In these cases, a company should establish policies based on how its business operates. It outlines what behaviour is expected. It also states who has access to which types of information and why certain actions must occur.
The Importance of Information Governance
Information governance is more important than ever in the era of BYOD and shadow IT. Organisations need to ensure that they have a plan for managing and securing information. Employees also need to be aware of the risks of using personal devices and unauthorised software. By following these tips, organisations can help protect their data while allowing employees to take advantage of the latest technologies.
Want expert advice on information governance? Compu-Stor is an Australian owned family business specialising in information and records management solutions and services. From document, media and data storage to digital scanning, business process automation and consulting services, Compu-Stor provides a wide range of solutions using the latest technologies & methodologies to deliver secure and efficient services.
Through its Digital Transformation Solutions, Compu-Stor helps maximise the accessibility and flow of information within organisations. With offices across Australia, Compu-Stor works with its customers to provide cost-effective and secure solutions tailored to their needs. Our expert consultants in Information Management & Governance are ready to support your business in defining the best strategy to handle BYOD & Shadow IT in your organisation.
Contact us today for a free initial exchange to see how we can help you: 1300 559 778 For more information, visit our website at https://www.compu-stor.com.au/.