Contract Management Services
Manage multiple vendors and contracts by scanning documents, creating automated workflows and holding information in a single, secure location.
Visibility
Without easy access to contracts, procurement teams and contract managers risk eroding the value of agreements. DTS* unifies contracts and contract data into a unified view to make sure that everyone collaborates on the same version.
Control
DTS* maintains a full audit history and version control. Automatic permissions ensure that only authorised users have access to the data. On the buy side, organisations can achieve higher savings by reducing "off contract" spending by tracking rebates and ensuring that negotiated savings are captured.
Efficiency
Automating contract management increases efficiency, and streamlines processes. In DTS*, automatic workflows seamlessly move contracts through their lifecycle and consistently keep staff updated on new tasks using notifications and assignments (i.e. pending signatures, due dates).
DTS* provides key benefits:
- Supports the entire lifecycle of a contract from initiation to archival.
- Library of approved and versioned contract templates.
- Version control for contract drafts.
- Microsoft Office and Office 365 integration fosters collaboration.
- Flexible workflows allow multi-step reviews and approvals.
- Electronic signature of documents with DocuSign, HelloSign or the M-Files Mobile App.
- Milestones, obligations, and issues are managed with automated assignments and notifications.
- Contracts are indexed with key metadata such as clients, projects, or properties to help organise content dynamically.
- Advanced search and flexible views ensure fast contract retrieval.
- Automate manual renewal and archival process, including alerts on expiration dates.
* In partnership with Filebound
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What our customer say
Rachael Davern, City of Subiaco
‘To allow our planning and building teams to move away from a slow, encumbering paper plan process, Compu-Stor digitised all of our property plans ranging in size from A4 to A0. Throughout the process, Compu-Stor delivered quick and efficient customer service, and have been very willing and flexible when we needed to change scope. The drivers are always friendly when collecting and returning documents and we are so impressed by the speed of turnaround when we need copies of plans urgently for council meetings.’
Phing Lee, CTO Equity Trustees
“Compu-Stor’s experience, their focus on our needs and their constant drive to add value, made them a natural choice for the digital mailroom solution.”
Christine Roberts HR & Office Manager
“We engaged Compu-Stor to simplify our records management requirements from a traditional storage unit system to an online system. The Compu-Stor team took the time to understand our business needs and offered a solution that allowed us to manage our archived files from our desktops. The transition from our facility to Compu-Stor was seamless with no business disruption. The customer service and knowledge of the Compu-Stor staff is the strength of their business, and this knowledge has assisted our business in reducing our storage costs by nearly 30%.”
Phoebe Sherwin Tenders and Contracts Officer
“We were looking for a solution for our offsite storage holdings that would streamline and adapt to our ever changing requirements. We engaged Compu-Stor to assist with storage of our medical and departmental records, backup tapes and IT equipment. Compu-Stor handled and oversaw the entire transition process and provided a seamless changeover. Since the contract began, Comp-Stor have instigated a number of initiatives, including consolidation and improved work flows, along with an ability to handle the most urgent deliveries.”
Records and Information Coordinator
“Just wanted to say how impressed we were with the solution to search/download work orders that Amanda demonstrated this morning. It is great that you listen and respond to your customers so that new technologies can be implemented with both client and provider needs addressed. This will make the transition to digital receipts much easier for VLA allowing us to keep track of who has ordered what before the deliveries arrive. Very impressive.”
Operational Services Manager
“From our initial contact with Jeremy and the DTS team in Melbourne, it was clear that they knew exactly what could (and should) be done with the significant amount of records that we needed to move to a digital space. The job was scoped, estimated and completed quickly, with documents uploaded straight into our digital record keeping system. I would certainly recommend Compu-Stor and DTS as an efficient and reliable company for any type of storage and digitisation needs.”
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