Invoice Management Services
Our automation capabilities help Accounts Payable departments increase productivity, shorten cycle times, reduce costs, improve visibility, and comply with financial standards and audits.
Upon arrival, invoices are immediately digitally captured by DTS and the relevant data extracted to begin the payment process. Our partner, FileBound, then routes the invoices according to defined business rules, quickly providing the validated data to ERPs or other financial systems. FileBound can also manage associated tasks, such as creating e-forms for PO requests and managing vendor contracts.
FileBound offers automated integration into Pronto, SAP, MYOB, Xero, Dynamics, Technology One, Quickbooks, Databuild, Procore, TASS, PCSchool and many more.
It automates the process for receiving documents and the invoice approval process. Vendor invoices are scanned into the system which initiates an approval workflow process. The system provides visibility to related purchase orders and receiving documents required to complete the reconciliation and approval process.
FileBound also streamlines the invoice coding process, whereby the coding takes place directly from the invoice image and allows for load balanced distribution, supervisory oversight, and operator productivity reporting.
In addition, it provides a process for linking a single payment to multiple invoices and it allows single click retrieval of accounts payable documents from within other core applications.
Accounts Payable Challenges which FileBound Solves:
- Reduced data entry burden provides for significantly reduced costs.
- Reduces the risk of making costly duplicated payments.
- Provides a process that addresses incomplete or incorrect invoices.
- Allows for accepting discounts or avoiding penalties as a result of improved process cycle times.
- Reduces vendor relationship issues due to lost invoices or late payments.
- Provides organisational scalability which allows for varying volumes and growth.
- Reduces basic human error and provides a much more enjoyable work environment for AP team members.
- Provides predictable operational costs for better planning and budgeting.
- Reduces organisational risks and provides disaster recovery and a continuity plan
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What our customer say
Rachael Davern, City of Subiaco
‘To allow our planning and building teams to move away from a slow, encumbering paper plan process, Compu-Stor digitised all of our property plans ranging in size from A4 to A0. Throughout the process, Compu-Stor delivered quick and efficient customer service, and have been very willing and flexible when we needed to change scope. The drivers are always friendly when collecting and returning documents and we are so impressed by the speed of turnaround when we need copies of plans urgently for council meetings.’
Phing Lee, CTO Equity Trustees
“Compu-Stor’s experience, their focus on our needs and their constant drive to add value, made them a natural choice for the digital mailroom solution.”
Christine Roberts HR & Office Manager
“We engaged Compu-Stor to simplify our records management requirements from a traditional storage unit system to an online system. The Compu-Stor team took the time to understand our business needs and offered a solution that allowed us to manage our archived files from our desktops. The transition from our facility to Compu-Stor was seamless with no business disruption. The customer service and knowledge of the Compu-Stor staff is the strength of their business, and this knowledge has assisted our business in reducing our storage costs by nearly 30%.”
Phoebe Sherwin Tenders and Contracts Officer
“We were looking for a solution for our offsite storage holdings that would streamline and adapt to our ever changing requirements. We engaged Compu-Stor to assist with storage of our medical and departmental records, backup tapes and IT equipment. Compu-Stor handled and oversaw the entire transition process and provided a seamless changeover. Since the contract began, Comp-Stor have instigated a number of initiatives, including consolidation and improved work flows, along with an ability to handle the most urgent deliveries.”
Records and Information Coordinator
“Just wanted to say how impressed we were with the solution to search/download work orders that Amanda demonstrated this morning. It is great that you listen and respond to your customers so that new technologies can be implemented with both client and provider needs addressed. This will make the transition to digital receipts much easier for VLA allowing us to keep track of who has ordered what before the deliveries arrive. Very impressive.”
Operational Services Manager
“From our initial contact with Jeremy and the DTS team in Melbourne, it was clear that they knew exactly what could (and should) be done with the significant amount of records that we needed to move to a digital space. The job was scoped, estimated and completed quickly, with documents uploaded straight into our digital record keeping system. I would certainly recommend Compu-Stor and DTS as an efficient and reliable company for any type of storage and digitisation needs.”
