Securing education records through digitisation
Compliance with education records retention requirements
In Compu-Stor’s work for schools around Australia, we have learned about the requirements & importance of retaining records, some of which could also contain key information regarding child safety. In Victoria & NSW these records are now required to be retained by private schools for at least 45 years and there are similar requirements in other states. For government schools in Victoria it has recently been extended to 75 years.
Long term retention & protection of records
To prevent possible loss or damage to these key paper-based education records through usage, old age, fire or flood, we help our clients digitise these records and store digital backups off-site to ensure that they will be always accessible into the future
Privacy & integrity of the records
The sensitive nature of the content of these records makes them highly confidential and they can provide critical information in a future court case. It is therefore essential to ensure that they are not leaked, stolen, nor tampered with in any way. To help our customers avoid these risks, we provide them with secure & restricted digital access to these records and tracking.
Benefits of digitising a wider range of education records
Beyond securing the long-term retention of Child Safety records, the digitisation of other education records can bring further benefits.
Our document management software can drive efficiencies across all areas of the school such as HR, student records and payroll – including TASS integration.
We can even help schools mitigate risk through timely flags and reminders for key compliance documents such as WWC and police checks.
Talk to us today for a free initial assessment to help you meet your obligations.
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What our customer say
Rachael Davern, City of Subiaco
‘To allow our planning and building teams to move away from a slow, encumbering paper plan process, Compu-Stor digitised all of our property plans ranging in size from A4 to A0. Throughout the process, Compu-Stor delivered quick and efficient customer service, and have been very willing and flexible when we needed to change scope. The drivers are always friendly when collecting and returning documents and we are so impressed by the speed of turnaround when we need copies of plans urgently for council meetings.’
Phing Lee, CTO Equity Trustees
“Compu-Stor’s experience, their focus on our needs and their constant drive to add value, made them a natural choice for the digital mailroom solution.”
Christine Roberts HR & Office Manager
“We engaged Compu-Stor to simplify our records management requirements from a traditional storage unit system to an online system. The Compu-Stor team took the time to understand our business needs and offered a solution that allowed us to manage our archived files from our desktops. The transition from our facility to Compu-Stor was seamless with no business disruption. The customer service and knowledge of the Compu-Stor staff is the strength of their business, and this knowledge has assisted our business in reducing our storage costs by nearly 30%.”
Phoebe Sherwin Tenders and Contracts Officer
“We were looking for a solution for our offsite storage holdings that would streamline and adapt to our ever changing requirements. We engaged Compu-Stor to assist with storage of our medical and departmental records, backup tapes and IT equipment. Compu-Stor handled and oversaw the entire transition process and provided a seamless changeover. Since the contract began, Comp-Stor have instigated a number of initiatives, including consolidation and improved work flows, along with an ability to handle the most urgent deliveries.”
Records and Information Coordinator
“Just wanted to say how impressed we were with the solution to search/download work orders that Amanda demonstrated this morning. It is great that you listen and respond to your customers so that new technologies can be implemented with both client and provider needs addressed. This will make the transition to digital receipts much easier for VLA allowing us to keep track of who has ordered what before the deliveries arrive. Very impressive.”
Operational Services Manager
“From our initial contact with Jeremy and the DTS team in Melbourne, it was clear that they knew exactly what could (and should) be done with the significant amount of records that we needed to move to a digital space. The job was scoped, estimated and completed quickly, with documents uploaded straight into our digital record keeping system. I would certainly recommend Compu-Stor and DTS as an efficient and reliable company for any type of storage and digitisation needs.”