Human resources departments around the world are busier than ever.
With businesses are trying to scale rapidly, it means there is a lot of paperwork to process. There’s reviewing cover letters and resumes to find the right people. They also must conduct reference checks. Then there is organising the employee agreements and processing paperwork from the new starter.
It’s no wonder many HR departments are turning to process automation to help with employee on boarding and other human resource tasks. Conducting all of these duties on their own would require working 24/7. But, business process automation means staff members can perform their responsibilities quickly and accurately.
So, what are the human resource processes getting automated? The department is rapidly removing manual processes all the time. Here are some examples of the most significant improvements they have made.
Why are HR Departments Embracing Process Automation?
Human resource teams are still one of the largest hoarders of paper documents within organisations. Many of these relate to employee information. Departments have begun migrating to a mix of paper and digital formats. This will continue to accelerate as benefits continue to be realised.
For example, it’s much faster to retrieve digital documents than it is to rummage through filing cabinets. Not only that, but it’s also more secure and doesn’t take up significant space in the offices. You can even utilise software to ensure only authorised personal have access to staff information.
There are also data regulations to consider. Documents must be destroyed after specific periods of time. It’s easier to achieve this with digital records. Plus, the software can organise the process for you, so you don’t have to find the relevant files yourself.
What HR Processes are Automated?
Many administrative tasks have been automated for human resource departments. From digitising documents to workflow automation, HR teams have increased their productivity by reducing the number of manual duties they need to complete. Here are just some of the most popular examples.
Employee On boarding
The entire recruitment process has been revolutionised for HR departments. It begins with posting the job advertisement to all the websites. There is also the collection of applications, checking references, and creating employee agreements.
Then there is the on boarding process. Everything from organising an email address to assigning a car spot is automated. It saves HR staff many painful manual tasks and ensures the new team member’s first day is flawless.
Exit Interviews
Some organisations don’t conduct exit interviews. It might be due to time constraints or not seeing the value in the discussion. However, they can play a significant role in the future of a business from a staff engagement perspective.
You don’t need to schedule a face to face meeting. You can automate this process by conducting an online exit interview. The former employee might even be more honest than they would if it were in person.
Processing Timesheets
One of the HR document processes requiring superior accuracy is timesheet management. Calculating hours and benefits manually can be time-consuming and is prone to errors.
There are multiple timesheet applications that track and manage this information. It’s not only faster but often more accurate as well. It can even process leave requests and manage other employee benefits like parental payments or training rebates.
Managing Expenses
Processing receipts and tracking expenses was a time-consuming task for many HR professionals before automation. It was easy to make mistakes that could be costly to the business’s bottom line. Even if multiple people reviewed the spreadsheet within the department.
After implementing business process automation, this tedious task was eliminated. Rules got implemented, and expenses became standardised. It resulted in fewer accounting errors and more time for the HR team to focus on more critical tasks.
What are the Benefits of Automating Human Resource Processes?
Overhauling HR document processes and implementing workflow automation provides many advantages to the human resource department. When teaming with the right support partner, the division can reap many rewards.
The most obvious is improvements to productivity. This is primarily due to a reduction in manual processes and the ability to share data faster. It also provides protection to organisations from compliance breaches or policy violations. These can occur from misplacing or losing sensitive data or incorrectly processing information.
One of the best benefits is the reduction in storage space. Office space can be halved as documents are stored digitally in secure locations offsite. You won’t need storage boxes taking up space, and you’ll save money on printing and paper. It’s also easier to access digital information instead of searching through each box to find what you’re looking for.
Who Can Help You with Process Automation?
The human resources department is one of the most critical divisions within the organisation. They handle many tasks that support both employees and businesses. To take the pressure off them, many HR document processes have been automated.It allows these staff members to be more available and provide a superior level of service than they have previously been able to. It’s something that can be replicated across other teams within the organisation too.
Want expert advice and help with process automation? Through its Digital Transformation Solutions Division, Compu-Stor helps maximise the accessibility and flow of information within organisations through such solutions as workflow automation and document processes. With offices across Australia, Compu-Stor works with its customers to provide cost-effective solutions tailored to their needs.
Contact us today for a free initial exchange to see how we can help you: 1800 860 604
For more information, visit our website at https://compu-stor.com.au/hr-document-process-services/
