Artificial intelligence (AI) is not a new invention, but it does become more advanced each year.
Everything from improving customer service to complying with legal obligations benefits from records management AI.
The latest AI technology is a valuable tool for a company’s records management strategy. Listed below are some of the advantages of using AI to improve your records and information management.
How Does AI Improve Your Records Management Strategy?
Better Archives & Records Security
Among the many advantages of using a records management system is security. Backup systems and encryption improve every day. If you don’t use the latest electronic records management systems then your digital records are at risk.
Having an information management system won’t protect you from all threats but is a great start.
Your document and information management system plays a critical role in detecting unknown security threats.
The Institute of Electrical and Electronics Engineers recommends that AI be used with traditional security methods.
Fewer Hours Spent on Manual Tasks
Having access to accurate long-term data drives process change within an organisation. Document AI automates the creation of document tags and records analytics.
Most information systems these days incorporate machine learning. With machine learning your document management processes become better over time. As more data is collected the system becomes better.
From creating internal tags to keeping track of analytics, AI can certainly automate them all. Because of the machine learning capabilities, you can count on AI to get better results the more data it encounters.
Machine learning and AI improve efficacy across the board, such as:
- The time it takes to file a record
- The time it takes to search for and identify a record
- The places an employee can access a record
- The time it takes managing your retention process
- The time it takes to remain document compliant
- The time it takes to prepare records anaylitics
Overall the manual workload for your employees is greatly reduced. The time saved on mundane tasks is then spent on more important work.
More Organised Files
Your document management system should greatly improve your company’s records management experience.
Algorithms are able to accurately categorise documents, emails, and other digital files. Computer programs can identify tags and the important words that physical records contain.
Document AI simplifies the process of identifying records and automates the retention schedule for the disposal of records.
Having a systematic organisation method, you can easily devise a thorough database for all your electronic documents.
Incorporate AI Into Your Business Records Management Today!
Are you ready to integrate digital transformation into your business?
Take advantage of Compu-Stor’s records management and document control services. Our company is trusted throughout Australia for the quality of our work and our dedication to innovation.
Contact us today to find out more details about our services.