Any new financial services company soon realises that maintaining company records is tedious.
Staff spend much of the day retrieving and arranging documents, keeping them from completing more important tasks.
The financial sector has strict record-keeping requirements. Hiring a records management experts will help keep your information secure and improve cash flow by freeing up your staff’s time.
What Are the Benefits of Outsourcing Document Storage?
Free Up Your Staff
The finance sector is required to keep accurate records for several years; some of the records include:
- Tax returns
- Profit & loss statements
- Invoices
- Bills and payments
- Employee payment records
- Credit card statements
- Australian Taxation Office (ATO) documents
- Other business records
The record-keeping needs of financial companies can seem endless. Hiring specialists to manage your financial records storage delivers business owners peace of mind.
Having a highly organised archive system that is searchable online is a game-changer for most financial companies.
To find out more about what records a finance company is required to keep, click here.
Faster Retrieval of Records
The adverse economic effects of the pandemic make cutting costs essential. Identifying areas to save costs is easier when you have a structured records keeping system.
Employees searching through filing cabinets trying to find documents is crippling for a business. Having access to company records via a highly searchable online archive is a great way to save costs.
An easy way to improve your financial position is by using off-site storage. Moving your documents off-site will free up office space and employee’s time.
Secure Storage for Your Financial Records
Storing documents in your office puts company records at risk of being damaged or stolen.
An accidental fire or theft in the office could be very damaging for a finance company.
Compu-Stor’s storage facilities use the most advanced fire prevention systems available.
- Early warning systems.
- Sprinkler systems.
- Climate control maintaining 21c and 40% humidity.
- Four-hour fire rating on external doors.
Compu-Stor facilities also offer advanced security systems:
- 24/7Â security service.
- Strictly controlled entry into the property.
- Secure fencing and security gate.
Improved Access to Your Financial Records
Many companies think they won’t have good access to their records if they outsource their document storage; the opposite is true.
Having the only copy of a document stuck in the office filing cabinet prevents easy access.
Scanning physical copies into our document management system (DMS) creates an electronic record.
Accessing company records from anywhere in the world via a DMS will improve access and efficiency.
If a hard copy of a financial document is needed, we can deliver the hard copy to your office. We offer a next day, same day or urgent 2-hour delivery service.
Improve Your Financial Records Storage with Compu-Stor!
For over three decades, Compu-Stor has been providing advanced information management services to the financial industry. If you would like to arrange a meeting with one of our information specialists, contact us today.
